Electronic Child Care

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The New Jersey Department of Human Services’ Division of Family Development has implemented an automated child care tracking and attendance system call e-Child Care (ECC).

The Urban League’s ECC department processes attendance discrepancy logs and links & re-issues Families First/ECC cards.

These items that MUST be in place before the ECC system can work:

  • Providers must have banking information on file. Banking forms and W9 can be obtained below.
  • Providers must have a designated telephone landline.
  • Parents must have an active child care contract.
  • Parents must have their “61— ” Families First Cards linked and activated. The Urban League links and the parent activates by calling 1-800-997-3333
  • Parents must activate their “81—-” cards by calling 1-800-997-3333.

Helpful tools for providers:

  • Payments, transactions, and contract information can be viewed on your provider portal.
  • You can create your own log in by going to www.echildcarenj.org provider web portal.
  • Your user name is your EPPIC ID # and your temporary password is your zip code.
  • Attendance logs,  direct deposit schedule,  card information sheets, banking packet, calendar for closures, and staff extensions can be obtained here:

Attendance Logs
Direct Deposit Schedule
Banking Form with W9 (Licensed Child Care Center and License Exempt Only)

Banking Form with W9 (FCC Registered Providers & FFN Providers Only)
Closure Dates 2017

E-Child Care CARD Request Form
ECC Payment Discrepancy Form

Important reminders:

  • Missed transactions must be recorded (via phone or POS-point of service device) within 13 days for payment to be made.
  • Payment requests must be submitted within 60 days of the period of service.
    • Failure to submit documentation within the established timeframes shall result in forfeiture of payment.
    • Manual attendance logs submitted must meet the following “Good Cause” criteria below:
      – WFNJ cases not processed within the authorized start date
      – CPS case not processed within the authorized start date
      – No equipment installed
      – System glitch  that impacts timely payment or accurate payment
      – No Families First Card issued or delay in re-issuing beyond the back swipe period
      – Others need DFD approval
    • – ECC provides Monthly Provider Orientations and One on One Technical Assistance for providers and parents

MORE INFORMATION:

Please contact: Gail Payne (201) 451 8888 x122 gpayne@ulohc.org or Lena Martin x153 lmartin@ulohc.org

 

 

 

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